Why version history matters
Every saved document version can consume SharePoint storage. Version limits should balance recovery needs with storage governance.
Set sensible version limits
For controlled libraries, configure an approved maximum number of versions and review libraries with unusually high version storage.
Before deleting versions
Important: Check retention, legal hold and compliance requirements before removing versions. Preservation requirements can override normal version cleanup.
Report version usage
A version report can identify files with excessive version counts and help prioritize remediation.
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